Internship Rules for Engineering Students
Summer Training Rules and Regulations
In the Faculty of Engineering at Cyprus Science University, there are two engineering summer training which is 30 working days long internship period in which the engineering students are expected to apply their theoretical knowledge, which they acquired during their Bachelor level studies, in a real-life professional environment. Summer training can be performed at any private or governmental institution which is involved in any of the following areas: manufacturing, assembly, measurement, control, research and development, software development, technical support, plant management. During the training, the engineering students encounter the professionals and the real-life tasks, so that they have a better chance to prepare themselves for the industries’ needs and decide on their exact field of professional interests. At the end of the 30 days of training, the students write their summer training reports which summarize their internship experience. The internship period of a student is then judged by the committee evaluation of his/her summer training report.
The first summer training is performed after the second year and the second summer training is performed after the third year of the bachelor studies.
---------------------------------------------------------------------------------------------------
Regarding the Summer Training Evaluation
YOU MUST SUBMIT:
2 X PRINTED REPORT (IN PLASTIC BINDING)
1 X CD (Including your report and other related documents you wish to include)
1 X LOG-BOOK (In closed, sealed, and signed envelope)
---------------------------------------------------------------------------------------------------
For the 1st Summer Training - (30 working days)
To be eligible for the first summer training you have to satisfy the following conditions:
By the end of the Fall semester of the summer training year, there must be at most 32 credited courses left which you have to take until your graduation.
(F graded courses and the new courses you have never taken before will be counted. Turkish and history courses are not inclusive.)
For the TRANSFER STUDENTS ONLY: There must be at least 3 credited engineering faculty's courses passed at CSU before going to training.
For the 2nd Summer Training - (30 working days)
To be eligible for the second summer training you have to satisfy the following conditions:
You must have a passing grade from the Summer Training I in your transcript.
By the end of the Fall semester of the summer training year, there must be at most 20 credited courses left which you have to take until your graduation.
(F graded courses and the new courses you have never taken before will be counted. Turkish and history courses are not inclusive.)
You must have a passing grade from at least 5 of the DEPARTMENTAL courses
HOW TO CHOOSE A COMPANY
The company at which you are planning to perform your summer training must have at least one engineer from your own major. If not, your summer training will not be evaluated.(Prefer more engineers for a better experience). For example; at least one Computer Engineer for Computer Engineering students, at least one Software Engineer for Software Engineering students, at least one Electrical & Electronics Engineer for Elec. & Electronics Engineering students, at least one Mechatronic Engineer for Mechatronics Engineering students.
If you failed your summer training before, you cannot perform the summer training at the same company once again.
If you do, your summer training will not be evaluated.
HOW TO APPLY FOR TRAINING
You must;
- get a summer training letter from your departmental Summer Training Coordinator (contact with a lecturer from your department) and have it signed.
send the letter to the company.
The company which will accept you for summer training must e-mail us back ([email protected]) the filled and approved “Company Information Form”. (See Below)
After the company is confirmed by the summer training committee, you must get a “Summer Training log-book” from this web site and have it signed by the Summer Training Committee coordinators (contact with a lecturer from your department) before going to summer training. After finishing your training, a filled and approved logbook should come back to the faculty in a company sealed and signed envelope.
Conditions to accept a Company Information Form:
All fields must be completely filled
The dates should cover 30 working days (6 weeks). Working Days mean Monday to Friday.
All provided emails must be company domain emails, not yahoo, Gmail, Hotmail, Outlook, etc. emails.
The number of employees must be reasonably high, not 4-5 employees.
Engineers' information must be correct and include at least one engineer from your own major.
The company should not include first degree relatives of the student (mother, father, siblings, uncles, aunts, nephews, cousins are not accepted).
(DEADLINE IS THE FIRST DAY OF SUMMER SCHOOL FINAL EXAMS.
ANY APPLICATION AFTER THAT WILL NOT BE ACCEPTED.)
COMPANY INFORMATION FORM
This form should be filled by the company representatives in electronic word document format and emailed back to the summer training committee using emails [email protected]. If the “Company Information Form” is not e-mailed back to us from the company, your summer training will not be evaluated.
Download ‘Company Information Form’ [DOC]
LOGBOOK
You should download, print, and get the printed logbook in plastic binding. The bound logbook should be brought to the Summer Training Coordinator of your department for signature (contact with a lecturer from your department).
If you go to summer training with an unbound and unsigned logbook, your training will be rejected. Your training can start only after the signature date of the logbook. (e.g.. if the coordinator signatures have the date of 25.06.2020 then your training can start on 26.06.2020 earliest.)
Download ‘Summer Training Log Book’ [PDF]
FOR TURKISH REPUBLIC CITIZEN STUDENTS ONLY
( SADECE T.C. VATANDAŞI ÖĞRENCİLER İÇİN GEÇERLİ T.C. SGK SİGORTA İŞLEMLERİ)
THIS PART GIVES INFORMATION TO TURKISH REPUBLIC CITIZENS ABOUT THE TURKISH SOCIAL SECURITY INSURANCE PROCEDURES.)
TÜM STAJ BAŞVURU VE KABUL İŞLEMLERİNİZİ TAMAMLADIKTAN SONRA: Türkiye Cumhuriyeti Sosyal Güvenlik Kurumu yasaları kapsamında "SGK İş Kazası ve Meslek Hastalığı Sigortası " yaptırmak isteyen öğrencilerin, sigorta işlemlerini üniversitemiz aracılığı ile yaptırabilmeleri için aşağıdaki işlemleri tamamlamaları gerekmektedir:
Öğrenci başvuru formunu doldurup imzalayıp, bölüm başkanlarınaimzalatmaları. [Öğrenci Başvuru Formu.doc]
Staj Yapılacak Kuruma, Firma Onay Formunu doldurtup imzalı ve kaşeli halinin çıktısını almaları.[Firma Onay Yazısı.doc]
Başvuru formunda verilen banka hesabına, 30 iş günü için gereken miktarı yatırmaları.(Miktar yine başvuru formunda yazmaktadır)
4. Aşağıdaki evrakların dijital kopyalarını (eğer dijital kopyanız yok ise dökümanları tarayıcı kullanarak dijital hale çevirin) [email protected] e-posta adresine göndermeleri.
(NOT: Lütfen cep telefonu ile fotograf cekerek dijital belge elde etmeyin. Dosya boyutları büyüyeceğinden eposta yolu ile iletimleri mümkün olmayacaktır. Ayrıca, evraklar resmi kurumlarca kullanılacağından döküman kalitesi önem taşımaktadır !!!!!!!)
Gerekli Evraklar
- Öğrenci başvuru formu
- Kimlik Fotokopisi ve üzerine yazılacak ikamet adresleri
- Öğrenci Belgesinin Fotokopisi
- Staj Yapılacak Kurumdan Onay Yazısı
- Sigorta ücretinin yatırıldığına dair banka dekontu.
AFTER TRAINING
After finishing the summer training, you must write a “Summer Training Report” and submit two (2) copies of the report together with the log-book, before the deadline that will be announced later. Report writing rules and regulations are provided to you below.
If you do not submit your training report and log-book before the deadline, your summer training will not be evaluated.
REPORT FORMAT
Cover Page Must Include:
- University Name
- Faculty name
- Department Name
- Student ID
- Student Name
- Company Name
- Dates of the Training
- Submission Date
Chapters must be arranged as follows:
- Introduction (2-4 pages)
- Information about the Company (1-2 pages)
- The Problem Definition (4-10 pgs.)
- The Work-Done (12-22 pg.)
- Conclusion (1-2 pages)
Content Description:
Introduction: This chapter introduces what you will talk about throughout the report.
Information About the Company: This chapter gives information about the company where you performed your summer training. It can include the number of employees, departments, and fields of the company. Don't forget to locate contact information (telephones and e-mails) of the company, training division (if any) and responsible staff from trainees, in this section.
The Problem Definition: In this chapter, you should explain what you worked on (the types of jobs you performed etc.) How you performed the tasks should not be in this chapter. DO NOT INCLUDE any technological device/method/software/tool/cable/technology definitions or explanations.
The Work Done: In this chapter, you explicitly explain what exactly YOU performed to solve the tasks you explained in Chapter 3. (The methods you used, algorithms you used, tools you learned, etc.) DO NOT INCLUDE any technological device/method/software/tool/cable/technology definitions or explanations.
The Conclusion: This chapter summarizes the whole report. You can include what you learned in your summer training, what difficulties you had, what type of experiences you gained etc.
A final note:
The whole report should only and explicitly talk about the work performed by you during the summer training. DO NOT WRITE (COPY – PASTE) A USER GUIDE OF A TOOL OR A TUTORIAL ABOUT A LANGUAGE.
DO NOT WRITE EXPLANATIONS ON DAILY BASIS (i.e. Day one I did this, Day two I did that kind of reports are not acceptable)
Writing Rules:
- Pages must be numbered starting from Introduction Chapter
- All margins (Left, Right, Top, Bottom) must be 1 inch.
- All Chapter Headings - Arial 14 pts Bold
- All Sub Headings - Arial 12 pts Bold
- All Body Text - 12 pts Times New Roman
- All line spacing must be 1.5 points
- Paragraphs must be justified
- First paragraph of a subject must be 1 tab indented (others must not)
- Remaining paragraphs must be fully justified
General Rules:
- Table of Contents after cover page before chapters
- Program code, big pictures, and screenshots must be in an appendix
- Appendices must be “referred to” in the text
- Report must be in plastic binding
- Min 20 - Max 40 Pages (excluding appendices, cover page, and table of contents)
About APPENDICES and REFERENCES :
Of course, there is no need to mention appendices and references to a student who waiting for graduation and prepared lots of reports until now, but just in case, it will be appropriate to remind once again.
All program codes, big pictures, large figures, long tables, and screenshots must be replaced in the appendix (so, we'll not use them as filling material to reach page limits). Whatever placed in the appendix must be referred to in body-text, otherwise, your appendix section will be considered unrelated. In case of using an external document (a section from a book, a web-page, an article, etc.), reference of this material must be given before the appendix section with the name of 'List of References'.
EVALUATION PROCESS
After you return from the summer training, a deadline will be announced for the submissions of the summer training reports.
You should submit TWO HRD COPIES and a softcopy of your report together with the log-book. Submitted reports will be checked by faculty members against format deficiencies and returned to students. Pay attention to that, this will be the last chance to further correct the reports. That is to say, after re-submission, there will not be any further correction feedback and report grading will be directly performed.
You should re-submit TWO HARD COPIES of your report to the committee. Re-submitted reports will be distributed to reviewers for a "BLIND PEER REVIEW" process. Blind peer review means, two reviewers will read your reports separately without knowing about each other's identity.(i.e. A faculty member will not know which another faculty member is reading the second copy of your report)
Each of the reviewers will electronically submit their evaluation to the summer training committee. The weight of the report evaluation is 50%.
ANY STUDENT WHOSE REPORT RECEIVES LESS THAN 20/50, WILL NOT BE PERMITTED TO ORAL EXAMINATION AND EVALUATED AS UNSUCCESSFUL.
After the reports are peer-reviewed, an ORAL examination will be carried out. During these examinations, juries formed from two faculty members will be directing questions to the students. The weight of the oral examination will be 50%.
PLEASE PAY ATTENTION THAT THERE IS NO POWERPOINT PRESENTATION SLIDE WILL BE PREPARED AND USED for the Oral Examination.
(IF YOU WISH, YOU CAN BRING YOUR REPORT WITH YOU TO THE EXAMINATION. ANY OTHER MATERIAL IS NOT ALLOWED.)
JURY MEMBERS WILL ASK QUESTIONS FROM YOUR REPORT CONTENT AND YOU WILL BE ANSWERING THOSE QUESTIONS.
The passing grade for the summer training is 60/100. (i.e. combined overall grade of the report and the oral examination)
Accept means that you received a passing grade for the training.
Reject means you have to perform another 30 working days of training once again in a different company.
